Viewing and Completing Your To-do Action Items as a Supplier

All suppliers will have a to-do list on their dashboard. The to-do list is community-specific and will highlight any documents they need to upload (based on requirements that have been set) or assessments they need to complete.  The entire experience can be accomplished without leaving the dashboard. 

Steps to Completing Document and Assessment To-dos

In order for a supplier to see action items, they will need to add a product or location or complete their product and location onboarding workflows.

NOTE:  If a supplier unshares a product or location, the corresponding to-do requirement is removed from the supplier to-do list.

1. In order to access your supplier’s to-do list, go to your dashboard. 
   
   NOTES:
   • The to-do list on the supplier dashboard is visible to all of your business users.
   • A supplier's user must have permission to View + Edit Documents/Assessments in order to complete a to-do. A Supplier user must have permission to View + Edit Product/Location in order to complete a To-do.
   • For users with just view permission access, the to-do is still visible but the action buttons are grayed out and not clickable.
   • Only supplier’s users with the administrator role can clear an optional to-do. A supplier cannot clear required to-dos. Community owners can clear optional or required to-dos on their side. An example where a document requirement may be assigned as optional. Document type of "Third Party Audit - Corrective Actions" assigned as optional requirement, since not all audits may have corrective actions, plus some audit schemes include corrective actions as a part of the "report", and there isn't a separate document to upload. Supplier can clear this if not relevant to them. 
   • A to-do item date will turn red 15 days after the to-do is generated.
2. If you are a supplier who is a member of 2 or more communities, select the community from the dropdown to see your to-do list. 
   
3. To start a task, click on the corresponding green action button. 
   
4. Once you click on the green action button, a window will open, allowing you to complete that task.
5. Steps to Complete Document To-dos.
When trying to complete a document to-do the user will have the ability to:
• Create a New Document 
• Select from Recommended which are documents the user has previously uploaded for that same type.
• Select from Other Documents which are documents the user has shared with another community. NOTE:  Documents that you have not shared will not show up under "Other Documents" section. If you are sharing a document that has been previously shared with another community, you may be required to fill out additional attributes for that community. 

  

6. Steps to Completing Assessment To-dos. When trying to complete an assessment to-do the user will have the ability to:
   • You can attach previously created assessments that are already initiated and available in FoodLogiQ.
   • If you are attaching an existing assessment that is in “Submitted” status then the to-do card is removed from the dashboard right away. 
   • If you are attaching an existing assessment that is in other status; Upon clicking “Attach Selected Assessment”, the assessment will be associated to that to-do, but the to-do card will remain on the dashboard until the assessment is completed and submitted.
   • You can click on “Cont. Assessment” button to open the assessment details screen and continue to fill out the assessment and submit it.
• Start New Assessment
• Select from a previously created assessments matching this type. 

7. Steps to Completing an Expiring To-do - When trying to complete an expiring document requirement user will have the ability to:

   • Create a New Document 
   • Select from Recommended which are documents they have previously uploaded for that same type
   • Select from Other Documents which are documents they have shared with another community or haven't shared with any community.

8. Once you complete your specific to-do it will be cleared from your supplier to-do list.

   NOTE: Once a to-do is cleared no notification is sent out.

9. Suppliers have the ability to clear optional to-dos from their dashboard without attaching a document/assessment. In order to clear a to-do click on the “Clear To-do” link.

NOTES:

• Only supplier administrators can clear optional to-dos. Community Owners can clear required or optional to-dos, so please reach out if you believe a required to-do ought to be deleted. 
• If supplier admin accidentally clears an optional to-do but still wants to fulfill it, we recommend adding that document within the document feature and sharing the document with the specific community.

You Asked, We Answered: Top Questions on the Supplier To-Do List