Skip to main content

Manual Entry via Web Form

Updated

Overview

FoodLogiQ offers the ability to submit Critical Tracking Event data via an online web form to try to make it easy for users who may not be able to develop more automated processes. The online submission allows users to add Cooling, Harvesting (Agriculture), Harvesting (Aquaculture and Wild Caught), Landing, Packing, Receiving, Shipping and/or Transforming Events via our online form. Users will select the template for the customer they are submitting information for and access any required custom fields so that the data can be entered.

 

Submitting Individual Events

1. Click on "Events" on the left navigation menu.

Screenshot 2025-02-25 at 2.27.34 PM.png

2. Click on the "Add Event" button on the top right-hand side of the page to access the web form.

3. Select the appropriate Event Type from the drop-down menu (Cooling, Harvesting (Agriculture), Harvesting (Aquaculture), Landing, Packing, Receiving, Shipping and/or Transforming). This menu will allow you to populate the Event form specific for the customer requesting your submission. The example below is a Shipping Event. If you are a member of multiple communities, you would have multiple related event types.

Screenshot 2025-02-25 at 2.30.27 PM.png

Supplier: Contact your Community Owner/Customer who invited you to join their Community for information regarding their Event templates.

4. Complete the form by adding the appropriate information related to your event.

Event Information

    • Location From and Location To: Drop-down menus will only display Locations that you have loaded into your account. Therefore, if you submit event records using the online form, you will need to add the location information, including GLNs, for the locations that you are shipping to or receiving from. Contact your Community Owner/Customer to obtain a list of GLNs for those locations and then load them into your FoodLogiQ account. NOTE: You do not need to “Share” these locations with your customer. You just need to load them so you can see these locations in your drop-down menus in the online Event form.

    • Date: Enter the date of your shipment. The format required is “MM/DD/YYYY”.

    • SSCC: SSCC is the 18 or 20-digit serial shipping container code (This field is optional; however, if entered, you must use a valid SSCC number; no letters should be used)

    • Reference Document Type and Number: Can add up to 10 Reference Document Types and Reference Document IDs to all events.

Contents Information

Select your products from the drop-down menu. Once you have loaded your Product information into FoodLogiQ Connect you will see all of your items listed in the drop-down menu.

  • Lot or Serial Number will need to be provided to identify the batch/lot of products you are shipping. If you have multiple lots of the same product within your shipment, you can re-select the product and enter the additional lot code on a separate line.
  • Variety is available for Harvesting (Agriculture), Cooling and Packing only. This is an optional field to capture the variety for a Raw Agricultural Commodity. 
  • Product Dates there should be one date represented in your GS1-128 barcode, represented with an Application Identifier (AI). The list below includes 5 dates that the food industry has agreed for us with food products. That date should be sent in your Event data. Users can send additional dates, as they see fit.

For example, a product may have Packaging Date (13) in the barcode, and the Harvest Date is also printed on the box. Companies may choose to send both dates in their Event data.

  1. Best Before (15)
  2. Expiration/Use By (17)
  3. First Freeze
  4. Harvest
  5. Packaging (13)
  6. Production (11)
  7. Sell By (16)
  • Quantity refers to the number of trade items (i.e. Cases)
  • Quantity Units options are “cases, pallets” or “each”. Select the most appropriate option.
  • TLC Source and TLC Source Reference are available for products with GTINs (not commodity). This is a requirement for FSMA 204 compliance only and is the entity that assigned the lot code to the product.
  • Customer defined attributes – if your Customer has defined additional attributes that they wish to capture, you will see additional fields at the bottom of the web form. This may include additional attribute fields such as “P.O. Number” and “Bill of Lading”. If you have any questions, please contact them directly.

5. Once you’ve completed your form, click the "Save” button at the bottom of the form to submit.

Screenshot 2025-02-25 at 2.41.03 PM.png

Previously submitted Events can be viewed on the Events page. The "Event" column shows whether it was a Cooling, Harvesting (Agriculture), Harvesting (Aquaculture), Landing, Packing, Receiving, Shipping and/or Transforming Event. The "Location" column shows the Transformation, Ship From, and the Ship To. You can use the search filter to narrow your results.

 

Viewing Event Details

To view more detailed information, select an event from the list view.

Screenshot 2025-02-25 at 2.42.55 PM.png

Want to learn more about Events and Investigations in Track + Trace? Check out these quick videos or submit a request below.

 

 

Related articles